Meeting minutes are notes that are taken during a meeting as a record of what was discussed. It's an important part of any meeting to make sure all those involved are on the same page with decisions, updates, and action plans so that work can be pushed forward.
Acting as a factual record of the meeting for its members, meeting minutes provide a vital source of information to attendees as well as to those who were unable to attend the meeting for some reason. Meeting minutes capture the essence of the meeting so that all major viewpoints of it get documented for future reference.
Everyday business, teams, departments, etc conduct meetings. However, some do it better than others. Since meetings are an important part of brainstorming ideas, making decisions and pushing the business forward, meeting minutes are crucial for ensuring those decisions don't get lost in translation. When you have documentation like meeting minutes, all attendees and non-attendees can be on the same page.
Without documenting meeting minutes, its highly likely that all of the attendees will have different recollections of the meeting than you. Moreover, there's always the risk of forgetting what was discussed and who was charged with what task. This is why it's essential to create meeting minutes as it provides written documentation of what the meeting was about and what was agreed on.
Follow-ups: Include the task, who's responsible and the status
Decisions: Include the decisions and who they were approved by.
Closure: Provide a summary of the meeting and key takeaways.
Creating, managing, and sharing meeting minutes can be a tedious task, especially if you use a notepad or any physical notebook to do your work. Using a notebook or diary increases the chances of misplacing the information multifold and is a pain distributing to all the attendees.
This is why we recommend using a documentation tool as it can do wonders for your note-taking process and the notes can easily be shared amongst attendees.
Bit.ai is a new-age documentation and knowledge management tool that helps teams to collaborate, share, track, and manage all company knowledge in one place. Yes, that means meeting notes as well!
Apart from taking meeting notes, Bit enables remote teams to work on any workplace document, collaborate in real-time, brainstorm ideas, and store all company data under a single roof to make it more accessible.
Documents like Meeting Minutes are often plain, boring, and text-heavy. This is why Bit allows its users to create interactive meeting minutes your team would love to read. From YouTube videos to interactive Chartblocks, you can add anything to your meeting minutes documents and watch them come to life like magic!
Here are some recommended Power links and Files you can add to your Bit Document Meeting Minutes Template: